Sr Executive Admin to the CEO
- 📁
- Administrative Services
- 💼
- United States
- 📅
- 2201155 Requisition #
Trinity Industries, North America’s premier provider of railcar products and services, is looking for a detail-orientated and agile individual to join our Dallas, TX team as an Executive Administrative Assistant supporting the Chief Executive Officer (CEO). Working closely with the CEO, you will be responsible for maintaining a complex executive calendar, processing multifaceted administrative and business-orientated tasks, and managing phone call and email communications.
About Trinity
Our products are an integral part of the supply chain that helps fuel our lives and our economy. Over the last 85 years, Trinity Industries has grown to over 6,000 employees strong with the common purpose of Delivering Goods, For the Good of All.
What You’ll Do
- Organize and secure highly confidential information
- Manage all office tasks including but not limited to maintaining correspondence, distributing mail and ordering supplies
- Coordinate travel, accommodations and communication for the Board of Directors
- Liaise and with both internal and external customers
- Scribe as required to document meeting minutes and action items
- Assist with creation/modification and preparation of presentations, spreadsheets, and other documents for Board and other high-level meetings
- Coordinate international and domestic travel
- Prepare, reconcile, and track expense reports
Trinity Industries, North America’s premier provider of railcar products and services, is looking for a detail-orientated and agile individual to join our Dallas, TX team as an Executive Administrative Assistant supporting the Chief Executive Officer (CEO). Working closely with the CEO, you will be responsible for maintaining a complex executive calendar, processing multifaceted administrative and business-orientated tasks, and managing phone call and email communications.
About Trinity
Our products are an integral part of the supply chain that helps fuel our lives and our economy. Over the last 85 years, Trinity Industries has grown to over 6,000 employees strong with the common purpose of Delivering Goods, For the Good of All.
What You’ll Do
- Organize and secure highly confidential information
- Manage all office tasks including but not limited to maintaining correspondence, distributing mail and ordering supplies
- Coordinate travel, accommodations and communication for the Board of Directors
- Liaise and with both internal and external customers
- Scribe as required to document meeting minutes and action items
- Assist with creation/modification and preparation of presentations, spreadsheets, and other documents for Board and other high-level meetings
- Coordinate international and domestic travel
- Prepare, reconcile, and track expense reports
The Executive Administrative Assistant position is a great opportunity to work collaboratively with other Senior Executive Assistants while supporting the Chief Executive Officer. This is a high-visibility role and the perfect candidate will have a passion for excellence and a desire to make a big impact.
Skills
- Ability to maintain strict confidentiality in highly sensitive matters
- Ability to work independently, multi-task, and prioritize a variety of projects
- Ability to meet project deadlines and maintain flexibility with work hours
- Advanced skills and experience with Microsoft Teams
- Excellent phone etiquette and knowledge of multi-line phone systems
- Advanced knowledge of Microsoft Office applications (Excel, Outlook, PowerPoint, Word, etc.)
Experience
- Five years of demonstrated experience as an Executive Assistant
- Prior experience working in an automated office environment required
- Prior experience managing arrangements for members of the Board of Directors required
- Prior experience supporting C-Suite Executives highly preferred
- Board software experience preferred (Diligent)
About Us
Trinity Industries offers a competitive salary and benefits package, including:
- Medical, dental, and vision insurance
- HSA and Dependent Care FSA
- 401(k) with company match
- Parental paid leave
- State-of-the-art office with onsite gym
- Wellness Programs
Why Join Trinity?
Trinity Industries offers a comprehensive benefits program. Eligible employees are offered Trinity’s standard company benefits package, which includes paid time off, tuition reimbursement, paid holidays, 401(k) with match and additional retirement contributions, medical, dental, vision, flexible spending accounts, life and disability insurance. Little known fact about Trinity Industries: Once people come to work here, they tend to stay. Trinity is employee-focused and involved in our communities, which is probably why working for Trinity feels more like family than a large corporation. Add in the industry leading industrial products we build, and you can see why our employees are proud to call Trinity home. What legacy will you build?
EEO Employer
EEO/Disabled/Veterans. If you are interested in applying for employment with Trinity and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to trinityrecruiting@trin.net. Applicants and employees of Trinity are protected under Federal law from discrimination. Click here to find out more.