Executive Administrative Assistant
- 📁
- Administrative Services
- 💼
- United States
- 📅
- 2101114 Requisition #
Trinity Industries is searching for a talented team player to fill the open position of Executive Administrative Assistant in our Dallas, TX office!
Join our team today and be a part of Delivering Goods for the Good of All.
In this role, you will support Trinity Executives with incoming and outgoing phone calls, correspondence, presentations and other special projects.
What you'll do:
- Manage incoming and outgoing phone and email communications
- Process complex administrative and business oriented project assignments
- Schedule and coordinate internal and external meetings
- Maintain complex executive calendar
- Open and distribute mail and order supplies
- Interface with customers and maintain internal and external relationships
- Administer programs, projects, and/or processes specific to the operating unit served
- Scribe as required to document meeting minutes and action items
- Prepare and print board materials ahead of meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinate travel arrangements – both international and domestic
- Prepare, reconcile, and track expense reports through the T&E system
- Organize and secure highly confidential information
- Working as a team with the other Executive Assistants and backing each other up as necessary
What you'll need:
- Minimum five years of demonstrated experience in an Executive Assistant role
- Minimum five years of experience in an automated office environment required
- Experience supporting Senior Level Executives
- Ability to maintain strict confidentiality on highly sensitive matters
- Keen ability to work independently, multi-task and prioritize a variety of administrative projects
- Exceptional ability to meet project deadlines and maintain flexibility with work hours as required
- Demonstrated experience in coordinating projects
- Advanced knowledge of Microsoft Office (Excel, Outlook, PowerPoint, Word, etc.) MS Teams applications
- SharePoint knowledge a plus
- Diligent software a plus
- Audio/Visual and remote conference skills
- Excellent phone etiquette
- Knowledge of multi-line phone systems
Why Join Trinity?
Trinity Industries offers a comprehensive benefits program. Eligible employees are offered Trinity’s standard company benefits package, which includes paid time off, tuition reimbursement, paid holidays, 401(k) with match and additional retirement contributions, medical, dental, vision, flexible spending accounts, life and disability insurance. Little known fact about Trinity Industries: Once people come to work here, they tend to stay. Trinity is employee-focused and involved in our communities, which is probably why working for Trinity feels more like family than a large corporation. Add in the industry leading industrial products we build, and you can see why our employees are proud to call Trinity home. What legacy will you build?
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